How to get the most from outsourcing your bookkeeping

How to get the most from outsourcing your bookkeeping

It can be difficult for small businesses to keep up with the demands of bookkeeping. However, outsourced accounting can make your life easier.

In this blog post, you will learn how to make the most out of your outsourced accountant.

Outsourced accounting professionals are responsible for entering the data into the books and keeping the records up to date. This can involve tracking all expenses, income, bills, and invoices, as well as tracking payroll. But how can you be sure you get the expertise you need from an outsourced accounting firm?

Although there is some contentment knowing that employees of outsourced accounting services are usually experts in their field. They undergo continual training in bookkeeping and accounting as well as the latest technologies. You can hand over your documents to a team with the knowledge to work successfully on your business financials.

However, to maintain that, you should ensure you start your outsourcing relation on the right foot with your virtual bookkeeper. Here are five tips on how to do so:

Give clear and concise needs


It is essential to be clear on the information you need to make more informed decisions during the onboarding process.

Being as truthful and transparent about your book’s current state and functions of your financials is also very important. During the onboarding process, you should provide a good overview of what you hope to gain from outsourcing.

The outcome of this process should be to get a precise alignment of where you are and what it will take to get you where you need to be.

Suppose you want to get an idea of how the onboarding process works. In that case, you can always book a call with our professional accountants at Accountroots. We can help you learn more about what you need to get onboarded with outsourced accounting services.

Establish Ongoing Responsibilities


Depending on the size and the lifecycle of a business, there are many ways to managing a company’s financial operations. There are different internal and external roles within an organization that help manage its reporting and strategic advisory functions. Your firm’s financial operations structure depends on your goals, your resources, your staff, and their expertise.

It is important to know what level of expertise you require. For example, at this point in your business’s lifecycle, do you need an outsourced bookkeeper, an accountant, or a CPA? Each of these roles is required at some point, but their responsibilities vary from title to title. Once the scope of your outsourced accounting agent has been reviewed, you should know what roles and responsibilities will be to ensure efficiency.

Smoothing all of this out at the starting line will eliminate misunderstandings and keep expectations clear between you and the bookkeeper, which lays the foundation for a solid foundation.

Make the Transfer of Information Easy


When it comes to outsourced accounting work, most accountants are worried about the potential problems in information transfer. There are inherent risks of sending sensitive financial information through email or any other unsecured channel. It’s mandatory before you start the onboarding process that you and your outsourced partner discuss a secure channel to manage documents.

You can use software like QuickBooks Attached Documents and SmartVault to manage your business’s financial records. It’s simple to use and provides secure, quick access to all documents relating to your company’s finances from within your QuickBooks file.

Attaching documents like scanned receipts, estimates, spreadsheets, and other documents to your QuickBooks list items and transactions can also help you stay organized, save space, and gain security. Using methods like these will also help you save time looking for relevant files and documents.

Stay in Tune with Your Financials


Although outsourced accounting professionals take a lot of weight off your shoulders, you can not blindly rely on them to do everything themselves. You have to pay close attention to the financial status of your firm and your client’s books. Make sure you review both financial and management reports so that you know how things are going. This way, you will have real insight into the specifics of your operations.

Get Strategic


Today, it’s possible to get more than just basic accounting tasks out of your outsourced accounting professional. Outsourced accounting service teams now also work on management accounting, a necessary strategic tool for business growth. It delivers financial intelligence, which gives you the power to make data-driven business decisions.

Make sure you take full advantage of your outsourced business partners and try to help them help you grow your business. You could be armed with the data to help you understand what you could do to improve cash flow or more easily determine your weak areas regarding spending. You could discover ways to improve profitability for the next fiscal year or see where you have clients that may be causing financial strain.


Outsourcing has become widespread among businesses, and technology advancements can make it more efficient and cost-effective. Having a solid outsourced bookkeeper relationship starts with the basics: establishing the status of your current books, outlining the responsibilities of the outsourced team and in-house staff, as well as ongoing requirements and duties.

We at Accountroots help you get out from under the bookkeeping burden and give you back the time you need to build your business. While we do so much more than just the essentials, the core of our services is solid, reliable bookkeeping and accounting services that keep your business on track. To start your outsourced accounting journey today, book a call with our professional bookkeepers now!

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